Setting the records straight

DC Title:
Setting the records straight
DC Creator:
ELLWOOD Andy
DC Subject:
Records, organisation
DC Description :

Explains necessity of records management systems for organisations with the deluge of data and where to start.

DC Publisher:
Knowledge Ireland
DC Identifier:
http://www.archives.ie/Records_Management_ISO_15489_Article.pdf
DC Source :
DC Relation:
DC Coverage:
World
DC Rights:
DC Date:
04-2005
DC Type:
Article
DC Format:
PDF
DC Language :
En

Establishing Retention Periods for Electronic Records

DC Title:
Establishing Retention Periods for Electronic Records
DC Creator:
Information Requirements Clearinghouse
DC Subject:
Records, electronic records, mail, database
DC Description :

"Records retention of computer records present difficult challenges. This articles analyzes some common types of computer records. Organizations addressing records retention of computer records should first determine which form of the records will be the official organization records — computer, paper, or microfilm — and what will be the status of the computer records. With this approach, some computer information will be treated as official records of the organization while others will be considered non-records or work-in-progress. "

DC Publisher:
Information Requirements Clearinghouse
DC Identifier:
http://www.irch.com/articles/articl09.pdf
DC Source :
DC Relation:
DC Coverage:
World
DC Rights:
DC Date:
05-06-2005
DC Type:
Article
DC Format:
PDF
DC Language :
En

Records management at the movies

DC Title:
Records management at the movies
DC Creator:
Rammell Consulting
DC Subject:
records management , movie
DC Description :
Shows movies that have a records management theme or content but it’s not major theme and not all movies about this subject.
DC Editor :
Rammell Consulting
DC Contributor :
Eldin Rammell
DC Publisher:
Records Management Association of Australasia
DC Identifier :http://www.rmaa.com.au/docs/library/items/RM-at-the-movies.pdf
DC Source :
DC Coverage:
World
DC Rights:
DC Date:
Consulting : 2007-04-26
DC Type:
Screen saver
DC Format:
PDF
DC Language :
En

Technologies and archival standards

DC Title
Technologies et normes archivistiques : la norme ISO 15489 sur le records management
DC Creator
DUCHARME, Daniel
DC Subject
Records management ; ISO 15-489 ; archive
DC Description

Presents ISO 15489 standard and chronology of files management in organizations since 1950 to 2000. Then, we see utility of such standards to manage files for reliability, integrity, correspondence and systematization of files. Finally, there is a bibliography on subject.

DC Editor
Revue électronique Suisse des sciences de l’information (Swiss electronic magazine of information sciences)
DC Contributor
DC Date
2005-08
DC Type
Article
DC Format
PDF
DC Identifier
http://campus.hesge.ch/ressi/
DC Source
Revue électronique Suisse de sciences de l’information (Swiss electronic magazine of information sciences)
DC Language
Fr
DC Relation
DC Coverage
French-speaking country
DC Rights

Personal glossary about Records management (again !)

Glossary about records management (in English and in French)

Sources:

• http://www.abdn.ac.uk/central/records-management/glossary.shtml
  

It is a glossary about records management made in King’s college.

• http://www.records-management.fr/rubrique.php3?id_rubrique=16
  

Glossaire sur les records management en français fait par l’ADBS.
Glossary about records management made by ADBS (French association of libriarians)

• http://www.archives.sa.gov.au/management/glossary.html
  

It is a glossary about records management made by the State Records of South Africa

• http://www.alliancegroup.co.uk/Record-Document-Content-Management.htm
  

Glossary about records management made by Alliance Group ( a computing company)



Define the main concepts :

Record management :

English :
The field of management responsible for the efficient and systematic control of the creation, maintenance, use and disposition of records.
Source : http://www.abdn.ac.uk/central/records-management/glossary.shtml

French :
Champ de l’organisation et de la gestion en charge d’un contrôle efficace et systématique de la création, de la réception, de la conservation, de l’utilisation et du sort final des documents, y compris des méthodes de fixation et de préservation de la preuve et de l’information liée à la forme des documents (anglais : records management)
Définition donnée dans les traductions françaises des normes ISO 15489-1 et ISO 23081-1
Source : http://www.records-management.fr/rubrique.php3?id_rubrique=16

Context :
Companies need keeping their documents to prove when there are problems and need to find quickly documents with a specially management of archives.


Document

English :
The smallest unit of filing, generally a single letter, form, report or other item housed in a filing system.
Source : http://www.abdn.ac.uk/central/records-management/glossary.shtml

And File
English:
A group of related documents, contained within a file cover and fastened together. A virtual file can be created for electronic documents.
Source : http://www.abdn.ac.uk/central/records-management/glossary.shtml

French equivalent are “document”.

French :
1) un objet porteur d’information(s) organisée(s)
(Définition rédigée par un groupe joint des commissions générales CG46 et CG171 de l’AFNOR en février 2005)

2) tout écrit ou enregistrement considéré comme une unité (anglais : document)
(Définition donnée dans les traductions françaises des normes ISO 15489-1 et ISO 23081-1)

3) information enregistrée ou objet matériel qui peut être considéré comme une unité dans un processus documentaire indépendamment de sa forme matérielle et de ses caractéristiques
(Définition donnée dans la traduction française de la norme ISO/DIS 9707 (adaptée de la définition dans la norme ISO 5127:2001))
Source : http://www.records-management.fr/rubrique.php3?id_rubrique=16

Context:
A document, in a company, proves, for example, there was this person who worked in 1999.


Preservation (conservation in French)

English:
The processes and operations involved in ensuring the technical and intellectual survival of authentic records through time.
Source : http://www.archives.sa.gov.au/management/glossary.html

French:
Action et tâches concourant à la pérennité technique et intellectuelle des documents authentiques (anglais : preservation)
(définition donnée dans les traductions françaises des normes ISO 15489-1 et ISO 23081-1)
Source : http://www.records-management.fr/rubrique.php3?id_rubrique=16


Recordkeeping

English
Making and maintaining complete, accurate and reliable evidence of business transactions in the form of recorded information.
Source : http://www.archives.sa.gov.au/management/glossary.html#R

French:
Préserver dans son intégrité la plus complète les preuves de la comptabilité dans une entreprise sous forme d’archives enregistrées et gérées.
Source : http://www.records-management.fr/rubrique.php3?id_rubrique=16


Indexing

English :
The process of establishing access points to facilitate the retrieval of records and / or information.
Source : http://www.archives.sa.gov.au/management/glossary.html#I

French :
Action de définir des points d’accès pour faciliter le repérage des documents et/ou des informations (anglais : indexing)
(définition donnée dans les traductions françaises des normes ISO 15489-1 et ISO 23081-1)
Source : http://www.records-management.fr/article.php3?id_article=58


Transfer custody (versement in French)

• 
  

English :

Change of the responsibility for the care of records, archives or other material, usually based on their physical possession (=custody), ownership and / or responsibility for records.
Source : http://www.archives.sa.gov.au/management/glossary.html

French :

Action de transférer la conservation physiques, la propriété ou la responsabilité de documents (anglais : transfer "custody")
(définition donnée dans les traductions françaises des normes ISO 15489-1 et ISO 23081-1)
Source : http://www.records-management.fr/article.php3?id_article=71

Glossary on records management

DC Title: Glossary on records management
DC Creator: Records Management Association Australasia
DC Subject : records management ; records ; archive
DC Description:
This’s a glossary on records management in English.
DC Publisher:
Records Management Association Australasia
DC Identifier :
http://www.rmaa.com.au/docs/glossary/index.cfm
DC Source :
http://www.rmaa.com.au/
DC Relation :

DC Coverage :
World
DC Rights :
© Copyright Records Management Association of Australasia
DC Date :
2007/03/22
DC Type :
Glossary
DC Format:
html
DC Language:
English

Records Management and historical archives management by Rosine CLEYET - MICHAUD

DC Title: Records Management And Historical Archives Management
DC Creator: CLEYET-MICHAUD, Rosine
DC Subject : History of archiving; Archives ; records management ; ISO 15489

DC Description:

After a description of the History of records management around the world, gves explanations about the cycle of records management : conservation system, lassification plan, final archiving, organism activities with records management and management of records management: work organization, management of the workforce, management of careers and remunerations. Includes a referential of conservation or the sorting table and conservation. In conclusion, the author writes about the dichotomy between documentation and archives in reference to records management.


DC Publisher: Dubaï Municipality
DC Identifier : http://vgn.dm.gov.ae/DMEGOV/images/dea-RosinePaperE.doc
DC Source :
Second conference on Documentation and Electronic Archiving
http://vgn.dm.gov.ae/DMEGOV/dm-dea-lecturar
DC Relation :
http://www.dm.gov.ae/portal/dt?desktop.suid=uid=ENanonymous,ou=people,o=public,dc=dm,dc=gov,dc=ae
DC Coverage : World
DC Rights :
DC Date : 2003-11-30
DC Type : Report of CLEYET-MICHAUD, Rosine during the second conference on documentation and electronic archiving.
DC Format: Doc
DC Language: English